Check-Out Report
A check-out report is a written and often photographic record of the condition of a rented property at the end of a tenancy. It is usually compared with the check-in or inventory report from the start of the tenancy to work out whether anything has been damaged beyond fair wear and tear, or whether items are missing.
The check-out is often carried out by an independent inventory clerk, but it may also be done by the landlord or letting agent. It should note the state of each room, fixtures and fittings, cleanliness, meter readings and any obvious damage. Photos, videos and dated notes are useful evidence for both sides. Tenants should always ask for a copy and raise any disagreements in writing as soon as possible.
Check-out reports are especially important where the deposit is protected in a tenancy deposit scheme. If there is a dispute about deductions, the deposit scheme’s adjudicator will rely heavily on the check-in and check-out evidence.
Under the wider Renters’ Rights Act there is a strong emphasis on transparency and fairness around deposits and move-out charges. A clear, accurate check-out report helps prevent unfair claims and supports tenants who challenge deductions they believe are unreasonable. Free templates are available on our resources pages.
