Best rent tracking software for UK Landlords

Rent tracking is the heartbeat of a well-run rental portfolio for any landlord. When you can see at a glance who has paid, who owes what, and what needs attention next, everything else becomes easier.

Conversations with tenants are clearer, cash flow is more predictable, year-end is less painful, and lenders or insurers get what they need without hours of searching for documents.

August is built for self-managing UK landlords who want that calm, reliable picture without wrestling spreadsheets or stitching together half a dozen tools.

This article explains how August handles rent tracking from first setup to final reconciliation and how you can put it to work across your portfolio straight away.

The job to be done: getting rent clarity

For most landlords, rent tracking breaks down into a few simple, but critical jobs. You set up a clean schedule for each tenancy. You recognise incoming payments quickly and accurately. You keep an up-to-date view of balances and arrears. You communicate politely when something slips. You export neat figures for your accountant (coming soon in 2025). August is designed to do those jobs in the background while you get on with running your properties.

The platform brings your tenancies, rent schedules, compliance tasks, and tenant maintenance requests into one place. Instead of checking three systems and an email trail, you open August and see the state of play at property and portfolio level. That single source of truth is what reduces stress. You don’t need to guess, and you don’t need to remember where you filed something last year.

Set up once, then let the schedule run

Getting started with August is effortless. Upload your tenancy agreement and August automatically reads it, suggests the correct property, and asks you to confirm. With the property set up, adding each tenancy takes seconds. It is clean, consistent, and with no duplicate data entry.

See what matters at a glance

Once your tenancies are set up, August gives you a payments view that shows, who is up to date and who is not. You will see which payments arrived, which are pending, and which are late.

You can click into any payment to view its details. What was due, what arrived, when it arrived, how any payment was split, and what remains outstanding.

That clarity saves time in two ways. First, you do not need to reconcile line by line to know where you stand. Second, if you do need a detail, say, to explain a shortfall, you can retrieve it in seconds rather than hunting through statements. Over a year, those small wins add up to hours reclaimed and fewer end-of-month headaches.

Recognise payments quickly and reduce manual matching

The less manual matching you do, the more accurate and current your payment ledger remains. August supports fast recognition of incoming rent so your balances update without delay. If you prefer to log payments manually, you can do that in a couple of clicks against the right tenancy. If you connect a bank feed via Open Banking (powered by our partner Plaid), you can pull in transactions securely and reconcile them much more quickly than with a spreadsheet.

The practical benefit is simple. Your view is up to date during the month, not just at month-end. You will see partial payments as they land, you will spot duplicate transfers before they confuse the ledger, and you will avoid the all-too-common Friday ritual of hand-matching a week’s worth of payments.

Handle exceptions with grace, not friction

Life happens. A tenant might switch bank accounts and forget to update a standing order. A payroll delay might nudge a payment a few days late. August is built to handle those everyday exceptions without turning your workflow upside down.

Keep rent and compliance aligned

One reason landlords like August is that rent tracking does not live in isolation. It sits alongside a UK-specific compliance checklist that keeps you on track with gas safety, electrical safety, licensing, documentation and tenant onboarding tasks.

That matters because the most common admin mistakes happen around changeovers. When deposits are protected and prescribed information is served on time, when the latest “How to Rent” guide is sent, what to put in your welcome pack, and when smoke and carbon monoxide alarm checks are recorded properly at move-in, conversations about rent later in the tenancy are calmer and more professional. August keeps all of that in one place.

Bring in property data to cut down on re-typing

Gathering the same facts repeatedly wastes time. Through our partnership with Sprift, August can pull in key UK property data to help understand your properties. This information includes EPC details, property title, valuation and council tax information.

Export neat figures for your accountant (coming soon in 2025)

When you need to share numbers, you should not have to refactor them first. August lets you export rent data cleanly so your accountant can see rent received by property and by period, as well as any arrears position at a given date. If you prefer to do your own analysis, you can download a CSV and work with it in your favourite spreadsheet. The point is not to trap you in a closed system. It is to give you confidence that your payment ledger inside August will match what you present elsewhere.

Everyday scenarios and how August helps

“I have two tenants who always pay in halves.”

No problem. The payments ledger shows each instalment against the same due period. You can see the partial balance between payments and confirm it clears when the second transfer arrives. There is no manual arithmetic and no chance of losing track after a busy week.

“My lender has asked for proof of rent for the last six months.”

Export a clean report from August showing rent received by property and period. If the lender wants copies of agreements as well, you have them attached to each tenancy. Email the bundle and get on with your day.

Why August is the right choice for UK rent tracking

Three things distinguish August if you are a self-managing UK landlord. First, it is UK-first by design. The property and tenancy setup and compliance checklist reflect UK practice, which means you spend less time translating labels and more time getting things done.

Second, it is practical. The payment ledger is readable, the portfolio view highlights what matters, and the tenant nudges are useful. You do not need training to understand what you are looking at.

Third, it plays well with the rest of your workflow. Open Banking connectivity (via Plaid) helps you recognise payments quickly. Property data (via Sprift) provides key property insights.

Above all, August respects your time. It makes everything easier to stay on top of making you confident you have chosen the right rent tracking software.

The bottom line

The best rent tracking software for UK landlords is the one you barely notice because it keeps doing the right things in the right order. August sets up clean schedules, recognises payments quickly, keeps arrears visible without drama, and sends your tenants reminders. It also provides a simple compliance checklist that sets out a clear set of tasks with easy to understand steps underneath each.  

If you want to replace anxiety with clarity and take back the time you currently spend reconciling, chasing and compiling, August is the calmest way to get there.

You might also like to read about the best property management software for landlords in the UK this year.

For information on when landlords can increase rent, click here.

Disclaimer: This article is a guide and not intended to be relied upon as legal or professional advice, or as a substitute for it. August does not accept any liability for any errors, omissions or misstatements contained in this article. Always speak to a suitably qualified professional if you require specific advice or information.