Mid-tenancy inspection
1 template
Free
Mid-tenancy inspection record template
England
Wales
Scotland
Northern Ireland
Fillable PDF
Complete on screen or print and sign
For routine visits during the tenancy
Checked October 2026
Before you use it
Arrange access before inspecting. Give written notice in accordance with the tenancy agreement and local law, at least 24 hours in England and Wales, 48 hours for Scottish private residential tenancies, and reasonable notice in Northern Ireland (24 hours is good practice). Agree a reasonable time with the tenant and obtain permission to enter. Giving notice alone does not normally authorise entry without consent. Different rules may apply in emergencies.
Purpose
Repairs
Spot problems early, not to judge the tenant.
Frequency
Reasonable
Often every 3 to 6 months: suggested practice, not a legal interval.
Access
Agreed
Notice in writing, and the tenant’s permission, unless it’s an emergency.
What the property inspection template covers
1
Inspection details: when, where and who
2
Condition: compared with the inventory
3
Safety and services: visible checks, and safety records
4
Cleanliness: general upkeep
5
Actions: what needs doing, by whom and when
6
Tenant feedback: if the tenant is present or has sent comments
7
Sign-off: records the inspection
Giving notice and getting access
Give written notice before an inspection: generally at least 24 hours in England, Wales and Northern Ireland, and 48 hours for Scottish private residential tenancies. Agree a reasonable time with the tenant and get their permission to enter. Notice alone does not normally authorise entry without consent, because tenants have a right to quiet enjoyment. Emergencies are treated differently. Our guide to a landlord’s right of entry explains the rules.
How often should a landlord inspect?
There is no fixed legal interval for an ordinary tenancy. Many landlords inspect every three to six months, which is often enough to catch problems early without disturbing the tenant. Check your tenancy agreement, and your licence conditions if the property is licensed. HMOs need more frequent checks of shared areas and fire safety; use our HMO inspection checklist for those.
What to look for at a mid-tenancy inspection
Damp and mould: record the location, how far it has spread and any reported cause, without assuming who is responsible. See damp and mould.
Alarms: test every smoke and carbon monoxide alarm. Our guides to smoke alarm regulations and carbon monoxide alarms set out what is required.
Leaks and ventilation: check under sinks, around baths and showers, and that extractor fans work.
Hazards: anything that could harm the occupants, assessed under the Housing Health and Safety Rating System in England and Wales.
Changes since the inventory: damage beyond fair wear and tear, alterations or missing items.
The inspection is there to spot repairs early, not to judge the tenant. Photograph what you need to and avoid the tenant’s personal belongings.
Following up on repairs
Record every issue as an action with an owner and a deadline, and tell the tenant what will happen next. Urgent safety risks must be assessed and made safe without delay, with permanent work arranged within the applicable legal timescales. Log the repair in August’s maintenance tracking and add its reference to the actions table, so you can show when an issue was found, assigned and fixed. Set a reminder for the next inspection before you leave. Our guide to rental property inspections covers check-in, mid-tenancy and check-out visits.
Frequently asked questions
Can a tenant refuse a property inspection?
A tenant can ask to rearrange, and you should not enter without their permission except in an emergency. If a tenant repeatedly refuses reasonable access, keep a record of your requests and take advice before acting. See access for repairs.
What is a mid-term inspection?
A mid-term or mid-tenancy inspection is a routine visit during a tenancy to check the property’s condition and safety and pick up repairs. It sits between the check-in inventory and the check-out report.
Do I need the tenant’s signature on the inspection report?
No. A signature confirms the tenant was present or has seen the record, not that they agree with any finding or charge.
Does an inspection replace gas and electrical safety checks?
No. A routine inspection is a visual check. Gas safety checks and electrical inspections must still be carried out by qualified people.
Templates checked against legislation in October 2026. They are provided for general information and are not legal advice.
